How YouTuber Jenny Tran Turned a Mess of Amazon Receipts Into One Clean Tax PDF

Instead of a straight narrative, let’s sit down with someone who actually lives this problem. Jenny Tran runs a lifestyle and tech channel with a few hundred thousand subscribers. Her videos look effortless. Her bookkeeping does not. Here’s how she went from screenshot chaos to one tidy PDF per month.

Q&A With Jenny Tran, Full-Time Creator

Interviewer: When did receipts become a real issue for you?

Jenny: The first year I went full-time on YouTube. I bought everything through Amazon—lights, tripods, SD cards, decor for backgrounds, you name it. At tax time my accountant said, “Just send all your receipts.” I literally emailed him like 60 separate PDFs and screenshots. He was polite about it, but I could tell it was a nightmare.

Interviewer: What did your “system” look like back then?

Jenny: I didn’t have one. I would log into Amazon, open the order, hit “Print this page,” and save as PDF. Some months I remembered, some I didn’t. Everything landed in a folder called “2023 TAX???” on my desktop. Each file had some random name like order-details(4).pdf. Even I couldn’t tell which month anything belonged to.

Interviewer: What finally pushed you to fix it?

Jenny: My accountant started charging more because my books were so messy. Totally fair, by the way. He basically said, “If you can send me one PDF per month with all Amazon expenses, this will go a lot faster.” One file per month sounded reasonable. I just had no idea how to get from “60 little PDFs” to “one clean one.”

Interviewer: Walk me through the first time you consolidated everything.

Jenny: I picked January as a test. I logged into Amazon, downloaded every invoice from that month as separate PDFs. Then I opened my browser and went to https://pdfmigo.com. I dragged all the January receipts into the upload box. Suddenly I could see every invoice as a little page thumbnail.

Interviewer: Did you have to edit the receipts?

Jenny: Not really. I mostly cared about two things: the date and what I bought. The thumbnails were already in the order I dropped them in, so I quickly rearranged a couple that were out of sequence. I added a simple cover page from my own template that said “January 2025 – Amazon Business Expenses – Jenny Tran Media LLC.”

Interviewer: And then?

Jenny: Then came the satisfying part. I clicked the button that says Merge PDF. A few seconds later I downloaded one file: 2025-01_Amazon_Expenses.pdf. All the receipts were there—same quality, same layout—just stacked in one document.

Interviewer: How did your accountant react?

Jenny: I sent him twelve files for the whole year—one per month—plus a separate PDF from my ad platform. He replied, “This is perfect. Please never go back to the old way.” He spent less time cleaning up my paperwork, and I spent less money on extra bookkeeping hours.

Interviewer: Besides taxes, did this change anything else for you?

Jenny: Yeah, it changed how I think about being a creator. I used to see receipts as annoying admin stuff. Now every merged PDF feels like a snapshot of my business that month—what I invested in, what gear I upgraded, what experiments I tried. When brands ask for past expense documentation or proof of purchase for warranty claims, I know exactly where to look.

Interviewer: Any advice for other creators drowning in receipts?

Jenny: Don’t wait for tax season to organize. Try this: at the end of each month, download all your Amazon invoices, throw them into one of these merge tools, create a single PDF, and label it clearly. Future-you—and your accountant—will be so thankful. It’s like editing a vlog: the raw clips are chaos, but once you stitch them together, the story finally makes sense.